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3M™ Digital Library AssistantUser Guide

3M™ Digital Library Assistant User Guidethen shelving. Find Items (see page 73) – Quickly find a single item without using Data Manager to create a pu

3M™ Digital Library Assistant User Guide3M ServiceInformation to gatherBefore you call, please have the following information available:• Name, addres

3M™ Digital Library Assistant User GuideRelated documents3M Digital Library Assistant User Guide This guide focuses on setting up and using DLA soft

3M™ Digital Library Assistant User GuideGetting StartedThis section provides basic instructions on how to set up the 3M™ Digital Library Assistant. Th

3M™ Digital Library Assistant User GuideAlways use the Change Battery function when you change the battery.If you do not use the Change Battery functi

3M™ Digital Library Assistant User GuideBefore using the DLA for the first timeBefore you use the DLA, you must complete the following requirements:Re

3M™ Digital Library Assistant User GuideInstalling DLA softwareTo install new DLA software, you must export the new software to a memory card and inse

3M™ Digital Library Assistant User GuideModel 803/804 Only — Optional tag formats1. After installing DLA software (above): If you wish to use tag form

3M™ Digital Library Assistant User GuideStep 2—Install DLA software on the DLA1. Make sure that you installed DLA on the computer used to run Data Man

3M™ Digital Library Assistant User GuideDLA reset procedureIf the DLA screen locks up or stops working, you need to reset the DLA. A fully discharged

3M™ Digital Library Assistant User GuideStaff-level setup optionsAccessing staff setup optionsThe Setup Options and Setup Lists screens listed below p

 3M 2012. All rights reserved.3M™ Digital Library Assistant User Guide, 78-8126-8418-7e3M and Digital Library Assistant are trademarks of 3M. Microso

3M™ Digital Library Assistant User GuideSetting general optionsUse the Options: General screen to customize the operation of the DLA.Adjusting the sou

3M™ Digital Library Assistant User GuideSelecting a languageYou can display the DLA's user interface in different languages.While in the Options:

3M™ Digital Library Assistant User GuideEnabling Check Shelf alertsDuring the Check Shelf Order function, the DLA displays Checkshelf alert messages t

3M™ Digital Library Assistant User GuideChanging the Verify settingWith the Verify option enabled, the DLA can identify the security status of items w

3M™ Digital Library Assistant User GuideChanging the Time and Date settingsHandheld Model 803/8041. From the Home screen, press Options.2. Use the sty

3M™ Digital Library Assistant User GuideHandheld Model 702 and Model 8021. Enter administrator mode.2. From the Admin menu, tap Contrast Test. 3. Tap

3M™ Digital Library Assistant User GuideSetting the find function default prefixWhen you select the Find option from the main menu, any default prefix

3M™ Digital Library Assistant User GuideUsing the Setup Lists screenThe Setup Lists screen allows you to view and activate the lists and collection ca

3M™ Digital Library Assistant User GuideViewing collection categoriesScroll down the Setup Lists screen to view the collection categories on the memor

3M™ Digital Library Assistant User GuideAdministrator level setup optionsThe password-protected administrator mode enables access to the Admin menu, w

3M™ Digital Library Assistant User GuideTable of Contents3M™ Digital Library Assistant Software License...

3M™ Digital Library Assistant User GuideBarcode filter test optionThis option enables you to enter a barcode and then verify how the barcode filter (c

3M™ Digital Library Assistant User Guidecheckbox.Contrast test option (Models 702/802 only)This option enables you to adjust the screen contrast for M

3M™ Digital Library Assistant User GuideEnabling the Background Inventory functionUse the Bkgr inventory setting to define how the Background Inventor

3M™ Digital Library Assistant User Guideorder-limit range).• Errors are NOT reported if the misshelved item is four or fewer items away from its corre

3M™ Digital Library Assistant User GuideChanging the Tag Protocol settingSet the Tag Protocol setting to the type(s) of 3M™ RFID Tags that are used at

3M™ Digital Library Assistant User GuideTDFM Status option (Model 803/804)Use this Admin function to view the current status of tag formats loaded in

3M™ Digital Library Assistant User GuideShelf reading basicsThis section describes various shelf-reading techniques necessary for the successful opera

3M™ Digital Library Assistant User GuideAdjusting the antennaAdjust the antenna to keep it correctly aligned while working at shelves with different h

3M™ Digital Library Assistant User GuideMaintaining the antenna at the correct distanceHold the DLA antenna close to the book spine.• Try to keep the

3M™ Digital Library Assistant User GuideMethod 2 – Move the items past the DLAThis method may only be necessary if you are reading very thin items.1.

3M™ Digital Library Assistant User GuideHandheld Model 803/804...

3M™ Digital Library Assistant User GuidePractice exerciseThe best way to train staff is to start with a shelf of at least 15 books and practice readin

3M™ Digital Library Assistant User GuideManaging the DLA work flowOnce you become familiar with the capabilities of the DLA, you should develop in-hou

3M™ Digital Library Assistant User GuideCustomizing the DLA item display informationThe information displayed on the DLA is determined by the export f

3M™ Digital Library Assistant User GuideTypical DLA display informationThe export formats that you create using Data Manager software determine the in

3M™ Digital Library Assistant User GuideTypical DLA work flow1. Generate lists from circulation system.Generate reports (lists) from your circulation

3M™ Digital Library Assistant User Guide• Search for Items• Shelve Items• Change Security• Show Item Info• If Location tags are used: Check Location

3M™ Digital Library Assistant User GuidePerforming tasksSuccessful operation of the DLA depends upon proper shelf-reading techniques, accurate circula

3M™ Digital Library Assistant User GuideChecking listsBefore using the DLA, make sure that the correct lists and collection categories are on the memo

3M™ Digital Library Assistant User GuideHandheld Model 702 and Model 802During storage, the DLA continues to use a small amount of battery power. Over

3M™ Digital Library Assistant User GuideUsing the Change Battery functionAlways use the Change Battery function when you remove the battery. If you d

3M™ Digital Library Assistant User GuideManaging the DLA work flow...

3M™ Digital Library Assistant User GuideSaving Item IDs to the memory cardThe DLA allows you to save the current list of Item IDs (the Item IDs of the

3M™ Digital Library Assistant User GuideUsing the DLA trigger lockThe DLA trigger-lock feature allows you to place the DLA in a continuous read mode w

3M™ Digital Library Assistant User GuideUsing the Background Inventory functionYour library should have a policy on how and when to use the background

3M™ Digital Library Assistant User GuideUsing the Verify optionTo use the Verify option, you must first enable the option and then define the type of

3M™ Digital Library Assistant User GuideTask quick reference guides78-8126-8418-7e © 3M 2012. All rights reserved. 54DLA_046 HomeShelve SaveClearChe

3M™ Digital Library Assistant User Guide78-8126-8418-7e © 3M 2012. All rights reserved. 55Find FunctionDLA_058Pull ItemsCheck Shelf OrderCollect Data

3M™ Digital Library Assistant User Guide78-8126-8418-7e © 3M 2012. All rights reserved. 56DLA_060Sort and ShelveClear Shelve Save HomeSort & Shel

3M™ Digital Library Assistant User GuideUsing the Check Shelf Order functionUse the Check Shelf Order function to read a shelf and find items that are

3M™ Digital Library Assistant User GuideBackground InventoryEnable this option if you want to automatically collect and save the Item ID of each item

3M™ Digital Library Assistant User GuideShelf Order informationOn-Shelf GraphicEach shelf error includes a shelf graphic that shows the item’s approxi

3M™ Digital Library Assistant User GuideVerify icon...

3M™ Digital Library Assistant User GuideStep 1—Use the DLA to read all the items on the shelf1. From the Home screen, press Order.2. Adjust the antenn

3M™ Digital Library Assistant User GuideStep 2—Correct any shelf order errors1. Locate and remove the selected (highlighted) item from the shelf.a) Pr

3M™ Digital Library Assistant User GuideCheckshelf alertsDuring the Check Shelf Order function, the DLA will display Checkshelf alert messages that ca

3M™ Digital Library Assistant User GuideUsing the Collect Data functionThe Collect Data function allows you to save collected Item IDs to a memory car

3M™ Digital Library Assistant User GuideNot in database itemsThe DLA displays the Item ID with an "Item not in Database" message. No primary

3M™ Digital Library Assistant User GuideStep 1—Use the Collect Data function to collect item IDs1. Insert a memory card into the DLA.The memory card s

3M™ Digital Library Assistant User GuideAny search item that is not on a shelf-order list is added to the bottom of the display list.If the item is al

3M™ Digital Library Assistant User GuideClearing the IDs from a collection categoryThis process removes all the Item IDs in the selected category from

3M™ Digital Library Assistant User GuideUsing the Pull Items functionOverviewTo use the Pull Items function, you must use Data Manager software to exp

3M™ Digital Library Assistant User GuideUsing the DLA to locate and pull itemsStep 1—Select a pull list1. From the Home screen, press Pull.The Pull Li

3M™ Digital Library Assistant User GuideDistance indicator...

3M™ Digital Library Assistant User GuideStep 2—Use the DLA to find items on the pull list1. Use the scroll buttons to move down the list and select th

3M™ Digital Library Assistant User GuideFinding items with the Between option OFF (deselected)When the DLA reads the pull item’s tag, it plays a rapid

3M™ Digital Library Assistant User Guidethe pull list.To restore a pull list1. Display the Pull Lists screen.2. Select the pull list that you want to

3M™ Digital Library Assistant User GuideUsing the Sort-and-shelve functionThe Sort and Shelve function can greatly simplify the process of fine sortin

3M™ Digital Library Assistant User GuideDisplay-list features1. Display list counter—displays the number of search items read / the total number of it

3M™ Digital Library Assistant User GuideMethod 1—Temporary storage and shelving of returned itemsUse this method for shelving groups of returned items

3M™ Digital Library Assistant User GuideMethod 2—Fine sort “in-house” items on a cart and then shelveUse this method to shelve “in-house” items that y

3M™ Digital Library Assistant User GuideMethod 3—Place unsorted items on a cart and shelveYou can use this method for “in-house” items or any other gr

3M™ Digital Library Assistant User GuideUsing the Find Items functionThe Find Items function provides a quick way to use the DLA to find items without

3M™ Digital Library Assistant User GuideThe software searches the lists currently on the memory card for any items that match the find criteria. 4. If

3M™ Digital Library Assistant User Guide3M™ Digital Library Assistant Software LicenseUse of the 3M Digital Library Assistant Software ("DLA Soft

3M™ Digital Library Assistant User Guidethe screen (indicating that the item is missing or misshelved).If you think that the item is mis-shelved, use

3M™ Digital Library Assistant User GuideUsing the Search for Items functionThe Search for Items function can quickly check a group of items for any it

3M™ Digital Library Assistant User GuideUsing the Shelve Items functionUse the Shelve Items function to find the correct location for items that you w

3M™ Digital Library Assistant User GuideStep 1—Use the DLA to find the correct shelf1. From the Home screen, press Shelve.2. Use the DLA to read the i

3M™ Digital Library Assistant User GuideStep 2—Use the DLA to find the shelf location1. Use the DLA to start reading the shelf.2. Use the indicator li

3M™ Digital Library Assistant User GuideUsing the Change Security functionThis function enables you to scan one or more items to change their security

3M™ Digital Library Assistant User GuideUsing the Show Item Info functionThis function enables you to quickly scan a single item and display detailed

3M™ Digital Library Assistant User GuideOnly for libraries using location tagsLocation tags are used by many libraries, especially larger facilities,

3M™ Digital Library Assistant User GuideUsing the Check Location functionNote: This function applies only to libraries using location tags.This funct

3M™ Digital Library Assistant User GuideUsing the Check Location+Order functionNote: This function applies only to libraries using location tags.This

3M™ Digital Library Assistant User GuideOverviewThe 3M™ Digital Library Assistant (DLA) consists of a handheld RFID reader running DLA software. This

3M™ Digital Library Assistant User GuideUsing the Inventory Location functionNote: This function applies only to libraries using location tags.This f

3M™ Digital Library Assistant User GuideTroubleshootingThis section includes solutions to some common problems that may occur. DLA startup problemsPro

3M™ Digital Library Assistant User GuideProblem SolutionThe DLA displays incorrect item information. For example, the DLA displays a title where there

3M™ Digital Library Assistant User GuideProblem SolutionCheck the Data Manager software setup to make sure that any new circulation system records wer

3M™ Digital Library Assistant User GuideProblem Solutioncharge.Start each day with a fully charged battery.If your site has a Handheld Model 803/804 a

3M™ Digital Library Assistant User GuideDLA staff trainingAbout staff trainingUse the following DLA Training Outline to develop your in-house staff-tr

3M™ Digital Library Assistant User GuideUsing the screen light option will reduce the amount of real usage time.c) When stored on the shelf (not used)

3M™ Digital Library Assistant User GuideUsing the Check Shelf Order functionMost sites use the Check Shelf Order function on a daily basis. This funct

3M™ Digital Library Assistant User GuideOther DLA functions (as required)• Data Collection / Inventory / In-House Use (optional)• Find Items (optional

3M™ Digital Library Assistant User GuideWarranty78-8126-8418-7e © 3M 2012. All rights reserved. 99